To share a Notion form publicly, open the form builder, click Share form, and under Who can fill out pick Anyone on the web with link. Then copy the link from the top of that menu and send it out. Anyone with the link can respond in a browser, including people who don’t use Notion.
Step by step
Notion’s help center page on forms puts every sharing control in one menu inside the form builder:
- Open the form you built (the page with the form view, not the database table).
- Select Share form at the top of the form builder.
- Under Who can fill out, choose Anyone on the web with link.
- Decide on Anonymous responses. For a public form this is forced on (more on that below).
- If you’re on a paid plan, toggle Notion branding on or off.
- Copy the link at the top of the menu. Notion’s own words: “Copy the link to the form at the top of the menu and you’re ready to share.”
Copy the link from that menu, not from your browser’s address bar. The address bar shows the workspace URL of the page you’re editing, which is a different thing from the form link respondents need.
If you haven’t built the form yet, start with our guide on how to create a form in Notion.
The three “Who can fill out” options
| Option | Who can respond | Good for |
|---|---|---|
| Anyone at your workspace with link | Workspace members, and guests who have access to the connected database | Internal requests, team check-ins |
| Anyone on the web with link | Anyone with the link, Notion account or not | Customers, event guests, applicants |
| No access | Nobody | Closing a form when you’re done |
The middle row is the “public” one. The first row is where people get stuck: Notion notes that some forms “can only be filled out when you’re logged into the Notion workspace where that form has been created.” If a respondent sees a Notion login screen, the form is still workspace-only. We wrote up that exact problem in do people need a Notion account to fill out a Notion form?
A real example: the client intake link that wouldn’t open
Picture a freelance designer who builds a client intake form in Notion, tests it twice, and pastes the link into a proposal email. The client replies the next morning: “It wants me to create a Notion account.”
The designer tested while logged in, so they never saw what an outsider sees. Two things went wrong:
- Who can fill out was still set to the workspace option.
- The link in the email came from the address bar, not from the Share form menu.
The fix took a minute: switch to Anyone on the web with link, copy the link from the menu, open it in a private browser window while logged out, then resend. That last check is the one I’d never skip. A private window shows you exactly what a stranger gets.
Why you might not see the public option
Full access to the database is missing. Notion says changing a form’s sharing settings needs Full access to the connected database. Copying and sharing the link only needs View access. A teammate can pass the link around, but only someone with Full access can make it public.
Your workspace has public sharing turned off. On the Enterprise Plan, workspace owners can block public forms with a setting called “Disable publishing sites, forms, and public links” under Settings > Security. If that’s on, the web option won’t be there for anyone, and forms that were already public get taken down. Only the workspace owner can change it.
The form came from a duplicated template. If you copied someone’s template that contained a form, Notion recommends building your own version from scratch so responses go to you. A duplicated form can send answers somewhere you don’t expect.
What changes once a form is public
Responses are anonymous. The help center says respondents to forms shared with Anyone on the web with link “will automatically be anonymous.” You can’t turn that off for a public form. If you need names, add a required name or email question. It’s one of several gaps we list in the limitations of Notion forms.
Respondents can’t keep a copy without an account. To get a copy of their own responses, Notion says a person has to log in to Notion or create an account.
Busy forms can slow down. Notion mentions that high response volumes may make a form slower to load. A small RSVP list won’t notice. A form posted to a large audience might.
Comments and edits belong to pages. If you also share a regular Notion page on the web, Notion’s guide to sharing your work says visitors must be logged in to comment or edit, and that page links can be set to expire at a specific time or date. A public form just collects answers.
How to close a public form
When the event has passed or the applications window ends, open Share form and set Who can fill out to No access. Notion describes this as the way to “close your form and stop accepting new responses.” Your existing responses stay in the database.
My take, and one limitation
My take: if the form is going to strangers (customers, guests, applicants), set it to Anyone on the web with link from the start and test it logged out. Workspace-only suits internal forms. For anything you send outside the team, it’s the wrong setting.
The limitation: a public Notion form gives you almost no control over the respondent side. Answers are always anonymous, the link lives on Notion’s address rather than yours, and removing the branding needs a paid Notion plan.
If those matter, a form builder that writes into Notion is the other route. nDBForms forms are public web pages by default: anyone can fill them out in a browser without a Notion account, and each response becomes a new page in your Notion database. Every form gets an iframe embed code, and Pro (from $12/month founding price) adds a custom domain and removes the branding. The Free plan keeps nDBForms branding and caps you at 100 responses a month, so it’s a fit for small forms, not a big launch. Plan details are on the pricing page.
For ready-made question sets to share, see our event RSVP form template.
FAQ
How do I make a Notion form public?
Open the form builder, click Share form, and under Who can fill out choose Anyone on the web with link. Then copy the link from the top of the menu.
Why can’t I change the sharing settings on my Notion form?
Changing a form’s sharing settings needs Full access to the database the form is connected to. On the Enterprise Plan, a workspace owner may also have turned off public forms in Settings > Security.
Are public Notion form responses anonymous?
Yes. Notion says respondents to forms shared with Anyone on the web with link are automatically anonymous. Add a required name or email question if you need to know who answered.
How do I stop a public Notion form from taking responses?
Open Share form and set Who can fill out to No access. That closes the form and stops new responses.
Can I remove the Notion branding from a public form?
On a paid Notion plan, web-shared forms have a Notion branding toggle you can switch off.