When Notion form submissions are not showing, the responses usually exist but a filtered view hides them, or they went to a different database than the one you opened. The other common cause is that respondents never got to submit: the form was closed, workspace-only, or blocked for guests. Check the database first, then the form’s sharing settings.
Where Notion form submissions actually go
A native Notion form writes every submission as a new page in the database it’s connected to. Notion’s forms help says responses are stored by default in a Table view of the database named Responses, and each form question appears as a database property.
A database can have many views. Open a board, a calendar or a filtered table you built yourself, and new rows can sit in the database without appearing on your screen. More on how form view relates to the others in what form view in Notion is.
Notion form submissions not showing because a filter hides them
A database view filter hides any page that doesn’t match its rules, and that includes fresh form responses. Notion’s views, filters and sorts help describes a filter as criteria “based on property values to show or hide data,” and notes that each view has its own settings.
Say you add a Status property and a view filtered to Status is In progress. A new response arrives with Status empty. The filter counts that as a non-match, and the response never shows in that view.
Open the Responses view and remove its filters. If the rows appear, you’ve found it.
If they don’t, look for a personal filter. Notion lets you apply a filter only for yourself when you skip Save for everyone, so two people can see different rows in the same view.
Sorts and sub-items cause the rest. A sort can push new rows to the bottom of a long table, and sub-item visibility settings change filtered results.
The form sends to a different database
A Notion form only writes to the database that holds its data source. Notion’s forms guide explains that a linked view of a data source won’t even offer Form; forms “are only available in the original database that contains the data source.”
A linked view on a dashboard page may be a filtered copy. Open the original database instead.
Templates are the bigger trap. Notion’s forms help warns that when you share a form from a duplicated template, you should set up a separate version from scratch “so that all of your form responses go to you and not the original form’s creator.” If you copied a Notion form template and responses vanish, this is the first thing I’d rule out.
The same guide notes that several forms can feed one database. Built two? Check which one people are actually filling out.
Respondents can’t submit at all
If nothing reaches the database, the form may be refusing submissions. Notion’s forms help lists three sharing options, and each one changes who can submit:
| Sharing setting | Who can submit | What breaks |
|---|---|---|
Anyone at {your workspace} with link |
Workspace members | Guests need access to the connected database |
Anyone on the web with link |
Anyone with the link | Responses are automatically anonymous |
No access |
Nobody | The form is closed to new responses |
Notion also notes that some forms can only be filled out when the respondent is logged into the workspace where the form was created. A client who opens a workspace-only link hits a sign-in wall, gives up, and you never hear about it.
On the Enterprise Plan, workspace owners can block forms from being shared to the web, and Notion takes down forms already live once that setting is on. A public form that stopped working overnight is a question for your workspace owner.
Public links are walked through in how to share a Notion form publicly, and respondents without accounts in whether you need a Notion account to fill out a Notion form.
You don’t have access to see the responses
Seeing responses depends on your access to the database, not to the form. Notion’s forms help says viewing responses needs at least Can view access to the connected database, and editing them needs Can edit content.
A teammate who can open the form link may still see an empty page. Share the database itself with them.
A check order that finds the cause fast
Run these steps in order, starting with a test submission of your own.
- Submit a test response yourself, using the exact link you shared.
- Open the database’s Responses view and clear every filter.
- Open the original database, not a linked view, and look again.
- Check the form’s sharing setting. It should not be
No access. - If the form came from a template, rebuild it from scratch in your own database.
- Confirm the person looking has at least
Can viewaccess. - Turn on the email copy of each submission so you notice the next response.
Every response database should have one unfiltered table view that nobody is allowed to edit. It costs nothing, and it settles in seconds whether a response arrived.
One limit Notion admits: a form with a very high volume of responses might load slower. Its fix is a second form or deleting old responses. Export them from Table view before you delete anything.
When a third-party form is the cause
Third-party form tools don’t use Notion’s form view at all. They write rows through a Notion connection, so missing submissions usually mean the connection lost access or a property mapping broke. I covered those errors, with the exact Notion API messages, in why a form is not syncing to Notion.
nDBForms, for example, writes each response to Notion and also keeps a copy in its own database for the dashboard and for retrying failed Notion writes. You can see a response even when Notion rejected it. It still can’t write to a database its connection can’t see, so share the database first.
FAQ
Where do Notion form responses go?
Notion stores form responses as pages in the database the form is connected to. By default you see them in a Table view named Responses, with each question as a property.
Why can I see responses but my teammate can’t?
Viewing responses needs at least Can view access to the connected database. Your teammate may also be looking at a view with a different filter, since each view keeps its own filter settings.
Why do responses go to someone else after I copied a template?
A form inside a duplicated template can keep sending responses to the original creator. Notion’s help says to set up a separate version of the form from scratch so responses go to you.
Can a guest fill out a workspace-only Notion form?
Only if the guest has access to the database the form is connected to. Otherwise, share the form with Anyone on the web with link.
Can I get an email for each Notion form submission?
Yes. Notion lets you choose to receive an email copy of each submission, and database automations can send Slack or email notifications for new responses.